SommeSi
Spendesk

> Spendesk at SommeSi.

Cards, expense claims and supplier invoices, through to an automatic accounting export.

  • > Virtual and physical cards
  • // Expense claims
  • > Approval paths
  • // Supplier invoices
  • > Budgets per team
  • // Receipts collected
  • > Spending limits
  • // Accounting export
  • > Virtual and physical cards
  • // Expense claims
  • > Approval paths
  • // Supplier invoices
  • > Budgets per team
  • // Receipts collected
  • > Spending limits
  • // Accounting export

_What Spendesk does

_What it is actually for

  • 01

    Virtual and physical cards per employee.

  • 02

    Paperless expense claims.

  • 03

    Spend approval paths.

  • 04

    Automatic reconciliation with accounting.

_The scope

_Every expense, down one single path

Cards, expense claims and invoices: request, approval, payment, accounting.

  • Cards & limits

    A card per employee, a budget per team.

  • Expense claims

    The receipt snapped at the moment of purchase.

  • Approval paths

    Who approves what, set up once.

  • Accounting export

    Every expense reaches accounting with its receipt.

_Why an integrator

_Consultants who have done your job

  • Integrator since 2021We know the tool and its limits, day to day.
  • Former practitionersOur consultants have done your job and anticipate the friction points.
  • Ongoing supportThe first months of use, not just switchover day.
  • Training on real casesYour teams are trained on their own files, not on a demo.

_Our rollout

_Cards issued in two weeks

Rolling out Spendesk is a trade in itself: the configuration follows your business, not a generic template.

Indicative schedule, adjusted to the number of entities and employees equipped.

  • 01
    Week 1Scoping

    Scoping budgets

    Teams, cost centres and card limits.

  • 02
    Week 1Set-up

    Approval paths

    Who approves what, from which amount.

  • 03
    Week 2Set-up

    Issuing the cards

    Each employee gets a card with its own limit.

  • 04
    Week 2Switchover

    Connecting accounting

    Chart of accounts, VAT and suppliers carried over.

    // 1st accounting export
  • 05
    Week 2Switchover

    Training the teams

    Paying, snapping a receipt, approving, on your real cases.

  • 06
    ThenFirst months

    First months’ support

    Limits and paths adjusted to actual use.

_Our proofs

_Figures that speak

  • Of receipts attached before the accounting export.
    100%
  • To issue the cards and set up approval paths.
    2 weeks
  • Single export to accounting, with no double keying.
    1
“Receipts turned up at closing, or never. The problem disappeared with the cards.”
Thomas Lenoir — CFO, Studio Marceau
Before
Receipts chased at closing, some of them never found.
After
The receipt photographed at the moment of purchase, matched to its expense.

_Frequently asked

_What we get asked before signing

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